Location: CA, DC, or Remote
Reports To:  Chief Operating Officer, TICAS
FLSA Status: Full timeExempt (applications will also be accepted from candidates who may wish to work three days per week)

About TICAS

The Institute for College Access & Success (TICAS) is a national nonprofit based in Oakland, CA, and Washington, DC. We are a trusted source of research, design, and advocacy for student-centered public policies that promote affordability, accountability, and racial equity in higher education. Our staff combines expertise in research and data, laws and regulations, change management, and the policymaking process.

We nurture close relationships with policymakers, providing specific recommendations and help them navigate legal, budgetary, and political hurdles. We build momentum for new policies by building diverse coalitions of advocates and constituents and by driving media coverage. We pride ourselves on the impact of our work and are known for our reliable research, carefully designed policy recommendations, and partnerships with policymakers and advocates. For more information, please visit the website: www.ticas.org


Job purpose

TICAS seeks a Director Finance and Grants Manager to oversee and administer TICAS’ accounting and budgetary system, manage the organizations grants, and lead the audit and related processes. The post holder will have part time administrative support.

The postholder will report directly to the Chief Operating Officer.

The person in this position will collaborate with staff throughout the organization, including the executive team, development officer, and program and operations staff. In addition, the post holder will be expected to attend and participate in TICAS’ Board of Directors meetings.

Key duties and responsibilities

Overall Financial Management

  • Oversee the organization’s accounting system: prepare/review journal entries, reconciliations, payroll, month-end and year-end closes, ensure regulatory filings are completed in a timely manner.
  • Supervise administrative support staff and consultant(s) in the completion of daily activities.
  • Present regular financial reports and results of audits to the board of directors, CEO, and executive team.
  • Manage organizational cash flow and forecasting, ensuring adequate cash flow to support the organization’s requirements, preparing invoices, and following up on collections.
  • Ensure proper internal documentation is kept, including policies and procedures, accounting manual, etc.

Pre-award and Post-award Grants Management

  • Ensure all grants are managed and administered based on funder requirements.
  • Prepare financial reports to funders as required.
  • In consultation with executive and program teams, prepare budgets and related documents for proposals to funders.

Oversee the Annual Financial Audit

  • Lead and coordinate the annual audit process: liaise with external auditors, the audit committee of the board of directors and the full board of directors.
  • Respond to all audit queries, prepare and review financial statements and 990 filings.
  • Work with the COO to address issues and recommendations resulting from the audit.

Budget Management and Reporting

  • Lead the annual budgeting process in conjunction with the COO and executive team; monitor progress against the budget at program/project level and advise leadership accordingly.

Contracts and Administration

  • Manage the contracts process; work closely and transparently with all external partners including third-party vendors and consultants.

Other duties: Other duties as assigned.

Skills and Qualifications

  • Must have a minimum of 3 years of accounting experience; ideally 3+ years of broad financial and operations management experience in a grant-funded non-profit organization
  • Strong customer service mindset for both internal and external stakeholders
  • Proficient user of Excel
  • Exceptional attention to detail
  • Technology savvy with and comfortable learning and working with a variety of software services, preferably experience with Quickbooks Online.
  • Ability to translate financial concepts to – and to effectively collaborate with – programmatic and fundraising colleagues who do not necessarily have finance backgrounds
  • Minimum of a B.A., preferably with a CPA designation
  • Strong professional ethics; able to maintain high level of confidentiality and discretion, and exercise sound judgment.
  • Exceptional organizational skills: ability to work quickly and independently, prioritize, and meet competing deadlines in a fast-paced environment.

Diversity, Equity and Inclusion

TICAS is committed to sustaining a diverse community with a work environment that is welcoming, respectful, and encouraging to all. TICAS fosters a culture of inclusion that celebrates and cultivates diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, age, national origin, socioeconomic status, religion, culture, and experience.    

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Compensation: commensurate with experience; excellent benefits

Application process: Candidates should submit a brief cover letter (no more than one page) and resume to: Patricia Balana, pbalana@ticas.org.

In your cover letter (no more than one page), please include:

  • Why you are passionate about TICAS’ mission
  • How you believe you are the right fit for this position

Please include two professional references.